We’re not quite living in a paperless society yet, which is why we thought it’d be good to look at some of the best enterprise printers out there. If you’re running a small or medium enterprise, then you’ll want to have a stable printer that does a good job and doesn’t give out when you need it the most. At the same time, you probably don’t want to blow the budget on a printer. Choosing the right printer for your business is, therefore, a bit of a balancing act. The best enterprise printers produce good quality printouts and can handle large volumes of printing jobs from the entire team throughout the day. Depending on the needs of your business, you might want to consider a printer with photocopying and scanning capabilities.
How to find the best enterprise printers
The technology for printers is today so advanced that even the cheapest models will have multiple functions. These include readers for flash drives and cards so you can print without being connected to a computer. Some cheaper models even have photocopying and scanning functionality. However, to get a reliable printer that requires minimal maintenance, you will have to go a bit further up the price range.
What are automatic document feeders?
In the more expensive categories, you’ll be able to find printers that have automatic document feeders. These can create fifty copies at once, as well as churn out booklets and folders. They can also staple and fold copies, which is a very time-saver. These functions aren’t really necessary if you’re a one-man band, but will be useful for a medium size office.
What is the Cost Per Page?
Another important factor to consider is the Cost Per Page (CPP). Previously, the inkjet printers had a much higher CPP than laser printers, which is why laser printers were preferable. Now, however, the manufacturers of inkjet printers have managed to bring the CPP down to a level where they can compete with laser printers. Regardless, it is worth your while to pay attention to the CPP for the printers you’re considering. Fortunately, the law requires the manufacturers of printer cartridges to provide customers with an ISO rating. This tells you how much you can yield from each cartridge regardless of printer model.
What is a duty cycle?
You also need to consider the total number of prints you will need and then see if the printer can handle it. Each printer will have what is called a duty cycle, which is how much the manufacturer recommends you use the printer each month. Calculate approximately how many prints your company needs each month and check the duty cycle of the printer to ensure that it can handle it.
Should you get mono or color?
Finally, there is the issue of color printing. Again, the inkjet printers have previously been more expensive than laser. However, with the technological developments in writing it’s less of an issue today. That said, there is still a price difference between mono printers and color printers. If your company doesn’t need color printing, you can safely save yourself a few bucks by purchasing a mono printer. Should you require color printing later down the line, you might be able to get away with out-of-house printing.
How fast should the printer be?
When you’re shopping around for printers it is also important to make a note of how fast each printer is. If you’re going to be dependent on it every day, you will want a printer that does the job fast. Again, inkjet printers used to be slower than laser printers in the past. These days they have pretty much caught up to laser printers, so it will not make a huge difference to the performance of the printer.
Unless everyone in your office is sitting right next to each other, it will be an advantage to have a printer with wireless capabilities. Having a wireless printer will save you a lot of hassle on installing it, as there will be no wiring to install around the office. The only downside with wireless printers is that they might be slower than wired printers. This is another point you should consider. If speed is of utmost importance, then going for the wired option is best.
Best Enterprise Printers #1: Ricoh SP-213w
The Ricoh SP-213w is a laser printer that will not break your budget. In fact, it is cheaper than most inkjet printers. It can print 22 pages per minute, will store 150 sheets of paper, and can handle paper sizes from A4 down to B6. It comes with the capability to print double-sided as well, which is good for both the environment and your bank account. You can connect everyone in the office to it wirelessly, and it also comes with an app that allows you to deploy printing and scanning jobs from your phone.
Best Enterprise Printers #2: Samsung Xpress M2835DW
The Samsung Xpress M2835DW is a mono printer that produces great quality prints at a rapid pace. This makes it ideal for busy offices that do not need any fancy print jobs done. It’s very much affordable and can hold up to 250 sheets of paper ranging from A4 to C6 in size. The interface is easy to operate, which means you and your staff will be spending a minimum amount of time learning how to use it.
Best Enterprise Printers #3: Brother HL-L8360CDW
The Brother HL-L8360CDW is a great choice if you’re looking for an all-rounder. It churns out prints fast and in great quality. It can hold 300 sheets of paper and can print in A4, A5, and A6. If you are working in a busy environment, then this printer will fulfill all your business needs. Whilst slightly bulky it does come with the added advantage of being able to print in color as well as black and white.
Best Enterprise Printers #4: Ricoh SPC-240DN
Another heavy-weight is the Ricoh SPC-240DN. Although bulky in size, it holds 250 sheets of paper, and prints out 16 pages per minute. It is very affordable for a laser printer and comes with a starter tone kit that covers the first thousand prints. The heavy duty cycle is an advantage if you’re running a busy office that needs 30,000 pages printed out each month. Should you opt for a wireless solution, this printer also has Ethernet capabilities.
Best Enterprise Printers #5: HP PageWide Pro 477dw
The HP PageWide Pro 477dw is like a workhorse: not pretty to look at, but very efficient at getting the job done. It can churn out 55 pages per minute and holds a staggering 500 sheets of paper in the tray. It is an inkjet printer with a range of features that leaves little to be desired. It comes with the capabilities to print both mono and color, as well as some handy copying, faxing, and scanning functionality. You can connect it via WiFi or NFC. Finally, it also comes with an automatic document feeder.
Best Enterprise Printers #6: Epson EcoTank ET-4550
The Epson EcoTank ET-4550 is great if you’re looking to save both the environment and your budget at the same time. The EcoTank ink system will save your hard-earned cash, but it doesn’t stop there. The printer also comes with two years worth of ink, so you don’t have to think about replacing any cartridges anytime soon. It’s small and portable but can still hold 150 sheets of paper. It is very flexible in terms of printing size as well, covering everything from A4 to envelope size.
Best Enterprise Printers #7: Ricoh SG-2100N
The Ricoh SG-2100N is a great choice if you’re really stretched for money. It is very cheap but still produces great quality prints considering the small price tag. It’s not slow, either. It can print 29 pages per minute and holds 250 sheets of paper in the tray. It can also print everything from A4 to 16K envelopes — all in very good resolution. Should you be concerned about its durability, then you’ll be pleased to know it comes with two years’ warranty.
Best Enterprise Printers #8: HP Officejet Pro 8720 All-in-One
As the name implies, the HP Officejet Pro 8720 All-in-One comes with a host of functions for the creative business looking to produce a variety of prints. This printer is a good bet if you’re looking for a flexible printer that doesn’t deplete your entire budget. It can print out 37 pages per minute and holds 150 sheets of paper. Although not sufficient for a large office, it will meet all the needs of a small business.
Best Enterprise Printers #9: Brother MFC-L8650CDW
The Brother MFC-L8650CDW is another heavy-weight printer that focuses on performance rather than aesthetics. It is perhaps best kept in the back room, where it can produce 28 prints per minutes. With 300 sheets in the tray, you won’t have to refill it very often either. It can handle USB inputs, as well as WiFi and Ethernet connections. Finally, you will also be able to control it using your Android or iOS mobile phone or tablet.
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